How to synchronize PlanningPME with your Outlook or Google Calendar?

Synchro Outlook / Google Agenda

Synchronize the schedule of one or more employees and even the schedule of a specific room or equipment with your Outlook or Google Calendar.
With the Enterprise version of the PlanningPME online scheduling app, synchronizing events from one or more PlanningPME resources with your Outlook calendar or Google Calendar becomes easy!


This synchrization of one or more PlanningPME resources with Outlook or Google Calendar is available in the Enterprise version of PlanningPME and can be set up by each user according to their user rights. Each user of the schedule will be able to synchronize the schedule of resources they can view in PlanningPME with their Outlook or Google calendar by following the steps listed below.

How to set up synchronization of PlanningPME with Outlook or Google Calendar

Steps to set up synchronization

Each PlanningPME user has to proceed to the following steps in order to synchronize the schedule of a resource with his Outlook or Google Calendar:

  1. Connect to your online schedule PlanningPME Web Access
  2. Go to the menu Icone utilisateur -> My calendars
  3. Click the "Add calendar" button.
  4. Choose the resource of the schedule you want to synchronize. A user can synchronize only those resources for which he has reading rights.
  5. Choose a calendar: Microsoft Outlook or Google.
  6. Click the "Sign in with Microsoft” or “Sign in with Google” button
  7. Give your consent by accepting permissions requested by PlanningPME
  8. A message tells you that the remote calendar has been created. Each user has a list of calendars they want to synchronize in the menu Icone utilisateur-> My calendars

    List of synchronized calendars in PlanningPME

  9. Access the resource calendar directly from Outlook or Google Calendar.

You can then synchronize new human or material resources by repeating the previous steps.

Calendars synchronized with Google Calendar

One or more calendars are created in Google Calendar; if there are multiple calendars, they are overlaid and the color of the tasks corresponds to the color assigned to the calendar of the resource.

Synchronization of scheduling software PlanningPME and Google Calendar
Synchronization of scheduling software PlanningPME and Google Calendar

Calendars synchronized with Outlook

One or more calendars are created in addition to your main Outlook calendar. The event color is the color assigned to the calendar of a resource.
You have different options to view multiple calendars at the same time in Outlook: side-by-side mode, overlay mode.

google calendar synchronization
Synchronization of scheduling software PlanningPME and Outlook calendar

How does calendar synchronization work?

One-way synchronization

Synchronization is done in one direction: synchronization of events is done only in the direction of the PlanningPME application to Google Calendar or Outlook. The master software is PlanningPME.

Add, modify and delete an event from PlanningPME

Addition: All events (tasks and unavailabilities) created from PlanningPME are created in the remote calendar.

Modification: The master software being PlanningPME, to modify an event, you must do so from the online software PlanningPME.
To facilitate editing, a link to the PlanningPME event is sent in each synchronized event of the remote calendar, so to edit the event, just click on the link.

Deletion: All events (tasks and unavailabilities) deleted from PlanningPME are deleted in the remote calendar.

Choosing information sent in Outlook or Google calendar

You can choose the fields you want to see in the comment area of Outlook and Google Calendar events from the menu Tools -> Description -> Google Calendar / Microsoft Outlook in the PlanningPME application. For example, display the full address of the appointment, and/or the status of an event and/or any customized field.

Stopping synchronization and deleting the remote calendar

Each calendar user can choose to stop synchronizing to the remote calendar anytime. To do this, from the “My calendars” menu, click the “Delete” button on the remote calendar you want to stop synchronizing. When deleting, you have the choice to delete the remote calendar that was created by PlanningPME or keep it.

Access rights regarding synchronization

Right to synchronize with Outlook and/or Google Calendar

At the user group rights level (Data Menu -> Group), you can choose whether the user can synchronize PlanningPME with Outlook (My Calendars / Microsoft Outlook) and/or Google Calendar (My Calendars / Google Calendar).

Which resources can a user synchronize?

In user rights settings (Data Menu -> User), you can choose the services for which each user has a read-only right. Once this is done, the user can synchronize all the resources that are part of the service(s) he can view.


Yes, all recurring events (daily, weekly, monthly or annual events) are synchronized.

Yes, the synchronization takes into account the time zone specified in the resource card. The default time zone for the resources is that specified in the Tool menu - Options - Time zone.

Data is synchronized from D – 2 months to D + 1 year, with D representing today’s day.

With each change in PlanningPME, information is updated almost instantly in the remote Outlook or Google calendar.

If you delete or edit an event directly from the remote calendar, it will not be updated in PlanningPME; it will be synchronized again if a change is made to thit event from PlanningPME.

Here is a list of the main benefits of synchronization:

  • Save time by avoiding double entry of information
  • Easy to plan events
  • Access to real-time schedule changes
  • Improved communication and interaction with the team
  • Time and energy saving
  • Search for common availabilities
  • Productivity gains