Informing employees by e-mail
With PlanningPME Web Access, you may send an e-mail to a colleague and/or a client to inform them of a new appointment or event in the schedule. To do this do the following:
Initialising the sending of e-mails
To activate this option, using the “Admin” user id, go to the menu Tools -> Options -> e-mail and tick "Activate e-mail sending".
Ask your network administrator to configure the SMTP server with all the various information required.
Blind copies:Enter the e-mail address of the person whom you wish to be on blind copy of all e-mails sent.
Addressee(s)Send the e-mail to the resource concerned by the event, or to the client or both.
Selecting the fields to insert into the subject and the body of the e-mail
Warning e-mail subject: Select the fields to be used for this from the menu Data -> Description ->e-mail subject.
Warning e-mail text:Select the fields to be used for this from the menu Data -> Description ->Warning e-mail text.
It is not possible to format the text in the e-mail
This option is activated once you have finished configuring the e-mail addresses of your resources and/or clients. Then all you need to do is a simple right click on the event and hit “Warn by e-mail”