Employee scheduling
Coordinate your teams and save time with an easy-to-use and visual employee scheduling software
Effective personnel and employee management is an essential strategic element for any business, large or small. The organisation of staff planning can be complex, with many variables to take into account, such as leave requests, understaffing management or recurring tasks. The use of personnel scheduling software improves the efficiency of HR processes, strengthens communication, optimizes human resources management and enables more informed decision-making, which is essential for the growth and success of a company.
Benefits of personnel management software
Don’t waste any more time doing your schedule on paper or Excel! Increase efficiency and optimize human resources management with personnel management software. Whether it is the software version (Windows compatible) or the online scheduling application (Mac compatible), PlanningPME allows you to simplify work organisation and improve productivity within your company. The use of employee scheduling software has several important advantages, regardless of your sector of activity (industry, commerce, administration, services, BTP etc.).
Reduction of errors
Improving collaborative work
Workload optimization
Flexibility and better visibility
Planning of working hours
Scheduling hours within the constraints of each employee is a challenge for any planner. PlanningPME simplifies the management of working hours through the creation of hourly profiles per employee and the efficient management of work tours. It takes just a few clicks to create periodic schedules for the week, month or entire year. This flexibility makes it easy to adjust schedules when needed.
Managing employee time and activities
Staff planning optimizes workload and distributes tasks and activities fairly. With a real-time business overview and leading performance indicators, managers can quickly adjust resource allocation based on individual employee skills andavailability. This makes it possible to be more responsive and improve productivity.
Leave and absence planning
The management of days off and absences is simplified. Employees can submit leave requests and have visibility into their scheduled hours of work. For his part, the planner can anticipate and react quickly by identifying understaffing or team availability problems. Number of paid holidays, individual meter per employee, sick leave: information is stored within the schedule to avoid human error and possible conflicts of schedules.
Team and access management
PlanningPME allows you to manage schedules for all teams and departments in your company. It provides better visibility through a real-time overview of what is happening and facilitates decision-making. Some of the key features include: :
- Use of filters by department for accurate visualization of activities (technical, sales, etc...)
- Assignment of specific rights according to the role of the user: (manager, team leader, HR manager, IT manager, technician etc...)
Communication and dissemination of planning
The scheduling of all events such as appointments, meetings, holidays, training or interventions, for example, is managed within a single employee management software which allows a more consistent management of personnel. Some features offer significant benefits to streamline communication, improve internal management and optimise costs:
- Planning networking : allows to invite users and share information with all employees.
- Sending emails and automatic notifications : allows staff to be informed in real time of changes to the schedule.
- Integration with other systems : allows smooth synchronization of data with other software used in the company.
- Dashboards and analytics : allows to export all the data of the software to analyze your performance and realise your reports and pivot tables with Excel.
Customers case studies - Testimonials
Testimonials
We are satisfied with this software: it is simple to use, and has generally met our needs (managing work stations in the library), it provides a daily overview of all staff calendars, it allows simple modifications of the work station schedules. It provides the benefit of allowing the creation of HTML pages visible on the library's site, and thus the staff know at any time where they should be and who will replace them at the work station.
Discover the success story of our client AC Sistemi
AEC Sistemi has an efficient scheduling tool to manage shared resources and customer interventions
Company Overview
We are a company that for 30 years has been following the professional IT market, offering solutions vertical and integrated to provide customers with a global solution to do their own work. We are divided into 4 main categories: Notaries, Lawyers, Accountants, Labor Consultants, providing them with WKI software and accompanying them in the creation of the platform on which to run the software from the design of the network, to the installation of servers and all that may be necessary to manage a professional studio in a high-performance and safe manner. In this context, we offer support services on applications and on hardware and software systems.
Our scheduling needs
As a company that provides IT support and installation services, one of our core components of our work was response schedule interventions and human resource management.
Another requirement was to plan (reserve) the use of shared resources such as the meeting room, the training room, the video projector, the company car, and so on. The schedule management must however be carried out at different levels by several people and must to be able to be consulted even off-site without the use of specific applications.
To summarize our needs were:
- plan work, interventions, requirements, holidays, etc.
- manage human resources
- manage the use of shared resources
- enable management of schedule at different levels according to responsibilities
- allow the visibility of the schedule at different levels (user, team leader, manager, director, etc.)
- allow access to the schedule from outside the site, via the web.
We tried with the classic shared calendars, but when the resources are so many, you can not get a complete picture of the situation .With PlanningPME I managed to solve all primary management and scheduling needs. Now, with a single screen, I can get a complete picture of the situation of technicians and shared resources. At a glance, I can identify who is assigned to a task and what is the first available day for someone to complete an activity. When scheduling holidays, schedule inconsistencies are immediately highlighted. I have defined who can manage the schedule and at what level : for example technicians can set appointments (interventions, facilities, etc.), but not unavailabilities (types of leaves, holidays, etc.) that can only be managed by the department head
Real time management of resources and intervention time
As mentioned above, PlanningPME has replaced, in our company, another scheduling program that was not multi-user and not visible via the web and was not directly available to interested peoples. With PlanningPME, we are now managing the resources and time available, and all the technicians are in control. Currently, we have 14 human resources who receive work orders directly from the schedule. The standard also consults the schedule and immediately controls the assignment of technicians and can better manage customer requests. Moreover, with the printing, the filters and the Excel export, it is possible to extract useful data for the administration or the management of the employees. At this time, we have not yet linked the database Customer, but in the future we will be able to create an integration between the management software, the ticketing program and PlanningPME in order to have an even more precise and integrated image of the status of the resources and activities. Similarly, we will try to integrate the mail program when we will switch to Exchange Online.
Discover the success story of our client Bios Management
Bios Management manages the schedule of its consultants and coordinates its teams with PlanningPME
Company Overview
Bios Management has been active since 2004 in the field of consulting, Management and Corporate organisation and Performance Systems and Business Intelligence. It is a dynamic company that operates in different sectors: Manufacturing, Food & Beverage, Services and Utilities. It is composed of more than 80 employees divided in 8 locations and engaged - in multidisciplinary teams - in about 600 annual orders.
Our scheduling needs
Our first needs were to have a scheduling tool that was easily integrated into our business processes, flexible, and able to take pride of place in the daily management of our activities and resources. Using PlanningPME gave us complete visibility to coordinate our multifunctional, always-on-the-move work teams. In addition, its integration within our business systems has simplified our project management activities, allowing us to cover the process from the creation of a new job to its reporting. In addition, the monitoring of the order allows us to have sensitivity to any deviations, both before, after and during.
Optimized schedule of projects and activities
The overview that PME planning is able to offer us is the first aspect that has made a difference within our planning process, as the ability to customize the events in our schedule based on certain characteristics (FE/BO, Headquarter/SW, Moveable/Forecast) allows us to guide the team over time and adjust allocation and collaboration activities. The simplicity of use the tool allows us to have a schedule always updated and easily consultable. Last but not least, the integration of the data on the system has allowed us to optimize the process of management of the order both in budget and final*, thus supporting us in the strategic decisions that pass right from the organization of our activities. * As a Buiness partner of AbleTech, the company that produces the Arxivar software, we have created in collaboration with Fmi consulting, the company that distributes PlanningPME in Italy, a specific integration between Arxivar and PlanningPME, which we use to achieve maximum integration of PlanningPME in our daily operations.
Coordinate your teams and save time with an easy-to-use and visual employee scheduling software
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FAQ
The cost of staff scheduling software can vary depending on features, company size and vendor, but generally it can range from a few dozen to a few hundred euros per month.
To manage employee scheduling online, opt for a shared scheduling solution with the web version of PlanningPME that allows employees to view, update and exchange availabilities in real time.
To make employee scheduling easy, use staff scheduling software with automation tools to assign schedules, identify staff needs based on business activity, manage leave and overtime efficiently.
You can use people management tools such as online scheduling software such as PlanningPME to create, share and update employee schedules. Microsoft Excel spreadsheet to create basic schedules, or Human Resource Management (HRM) software for more advanced functionalities.
Staff scheduling software automates repetitive tasks and saves time by entering data. It has features specifically designed for managing schedules, human resources and skills, improving employee sharing and overall management.